Whether you're revealing a street sign, unveiling a memorial, or dedicating a new space in your city — public ceremonies like these carry meaning beyond the moment. They tell a story, honour legacy, and bring a community together.
But if the audience can’t hear, the press conference setup doesn’t deliver, or the sign gets revealed in silence… it can fall flat fast.
We recently supported a major street unveiling ceremony in Surrey, BC — including a press conference in the morning and a live music performance in the evening — and we’re breaking down what it actually takes behind the scenes to make events like this run smoothly.
What’s the Goal of a Public Unveiling?
At its core, these types of events are about:
• Recognizing a person or legacy
• Bringing together the public and key stakeholders
• Making sure media can cover the moment — whether during the ceremony or a dedicated press conference
• Capturing it all for future sharing or documentation
This means the technical setup has to support:
• Live speeches and performances
• Clear visuals (in-person and on screens)
• Professional audio feeds for press conference coverage and media crews
• Reliable video documentation for later use
AV & Staging Checklist for an Outdoor Dedication Event
Here's what we provided for the recent Larry Fisher street naming ceremony — and what we recommend if you're planning something similar:
1. Outdoor Sound System
• 4 speakers on stands to carry sound across the space
• Lectern microphone + wireless handheld + backup mic
• Audio mixer and playlist playback device
• Dedicated press conference audio feed with 12 outputs for clean recordings
2. Multi-Camera Video Recording
• Wide-angle, close-up, and a roaming wireless camera operator
• Recorded all speeches, unveiling moment, press conference, and live performance
• Footage can be used for recap videos, news media, or archival purposes
3. Projection / Visual Support
• 75” TV on stand with connected playback laptop
• Video switcher to display slides, graphics, or honourary visuals
• Long cable runs from tech area to screen, managed safely
4. Tent & Stage Infrastructure
• 20’ x 20’ marquee tent with raised stage and stairs
• Fabric skirting for a clean stage look
• Clear lectern with built-in lighting
• Additional 10’ x 20’ press tent with raised platform
• Chairs, sandbags, and weighted ballasts included
5. Power Distribution
• 250’ of heavy-duty outdoor power cables
• Connected from building to stage + press area
• Managed with early load-in (we were on-site by 5:00 a.m.)
Bonus Services You Might Not Think Of
Need more than just tech? We’ve got you covered:
• Photography packages (3 hours, high-res, edited)
• Social-ready video highlights for Instagram, Facebook, or city pages
• Live performance audio setup (we supported a full band at this event after the press conference)
Why You Shouldn’t Leave This to Chance
Events like these are often one-time moments — with community leaders, families, and media all watching. Having an experienced team on-site means you don’t have to worry about:
• Mic feedback during speeches or the press conference
• Press not getting usable audio
• Missed recordings
• Tripping hazards from poor cable management
• Weather surprises impacting gear or power
We handled it all, so the organizers could focus on what mattered: honouring someone who made an impact.
Serving Communities Across the Lower Mainland
Based in Vancouver, we provide full AV and staging support across Surrey, Burnaby, Richmond, Delta, and beyond. From memorial unveilings and press conferences to community ceremonies, we’ve got the gear, the crew, and the experience to do it right.
FAQ
Can you provide press-ready sound feeds for media?
Yes — we regularly include press boxes and clean audio outputs for broadcasters and press conference setups.
Do you offer tents and staging?
Yes — we can provide full tent and stage packages, including press conference platforms, with delivery, setup, and breakdown included.
Can you create a short highlight video of the event?
Absolutely. We offer optional video packages tailored for social media and recap needs — great for both ceremonies and press conferences.
Planning a ceremony, unveiling, or press conference?Reach out to StreamCity.ca — we’ll help you bring your vision to life, with tech that just works.
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