Event Overview
StreamCity.ca had the honour of providing audiovisual production and live streaming services for the Untapped Awards, hosted by Open Door Group. This annual event, held at the JW Marriott Parq Vancouver Grand Kitsilano Ballroom, celebrates individuals and businesses across British Columbia for their commitment to cultural diversity, accessibility, and disability inclusion in the workplace.
The event aimed to deliver a high-quality experience for both in-person attendees and remote participants, aligning with Open Door Group’s mission of celebrating inclusion.
Client's Vision
Open Door Group envisioned an event that was visually engaging, accessible, and professionally coordinated to highlight the achievements of award recipients. Their requirements included:
• A professional AV setup to support presentations, video content, and award announcements.
• Reliable live streaming services to connect with a remote audience.
• Accessibility features, including American Sign Language (ASL) interpretation and closed captioning (CC).
• Collaboration with the in-house AV team to ensure a cohesive and high-quality event experience.
Our Response
StreamCity.ca delivered a complete solution, focusing on live streaming and audiovisual coordination to meet the client’s needs.
AV Coordination and Visual Delivery:
• Collaborated with the in-house AV team at JW Marriott Parq Vancouver Grand Kitsilano Ballroom to optimise the use of the venue’s audio and lighting systems.
• Coordinated the integration of slide presentations, sponsor recognition visuals, and pre-recorded videos for a smooth flow of content during the event.
• Worked closely with the client to ensure all technical elements, including video playback, aligned with the event’s schedule.
Live Streaming Services:
• Deployed a multi-camera live streaming setup, allowing real-time broadcasting to remote participants.
• Integrated dynamic camera angles and transitions to maintain engagement for the virtual audience.
• Provided stream monitoring to ensure uninterrupted delivery throughout the event.
Accessibility Features:
• Arranged prominent placement for ASL interpreters, ensuring their visibility in the live stream and on in-room screens.
• Incorporated real-time closed captions into the live stream, making the event accessible to all attendees.
Content Management and Support:
• Managed all presentation materials, including award announcements and sponsor videos.
• Conducted rehearsals with event hosts to ensure smooth transitions between segments.
• Supported virtual contributors, integrating their pre-recorded and live inputs seamlessly into the program.
Outcome
The Untapped Awards achieved its goal of delivering a professional and inclusive experience.
Key results included:
• Positive Feedback: Attendees appreciated the high-quality live stream and accessibility features, which ensured everyone could fully engage with the event.
• Engaged Virtual Participants: Remote attendees reported feeling connected and engaged, thanks to the reliable live streaming setup.
• Smooth Coordination: Collaboration with the venue’s in-house AV team ensured the audio, lighting, and visuals were perfectly synchronised.
• Enhanced Accessibility: ASL interpretation and closed captioning reinforced Open Door Group’s commitment to inclusion, earning widespread praise from attendees.
StreamCity.ca’s expertise in live streaming, AV coordination, and accessibility-focused event production ensured the Untapped Awards met all client expectations.
Conclusion
StreamCity.ca continues to provide high-quality audiovisual and live streaming services in Vancouver. By collaborating effectively with venue AV teams, focusing on accessibility, and delivering technical excellence, we help clients create impactful events that leave a lasting impression.
